NEW PATIENT INFORMATION

We are excited that you have chosen Rutherford Pediatrics for your child's medical care. Your comfort and convenience are our priority, and we strive to make every visit to our office a positive experience. To help you get acquainted with our office procedures, we have included helpful information on this page.

Filling Out a Medical Form

Before the Initial Visit
We look forward to meeting you and your child and providing the quality, comprehensive medical care you expect and deserve. Before reading further about our onboarding process, please take a moment to verify that we are in network with your insurance by clicking here.

We also require every patient to acknowledge our strict vaccine policy here at Rutherford Pediatrics. We firmly believe that all children and young adults should receive all of the recommended vaccines according to the schedule published by the Centers for Disease Control and the American Academy of Pediatrics. We do not offer any exemptions for religious reasons. To read our full vaccine statement, please 
click here.




New Baby Patients
Congratulations on your little one! To register your newborn at Rutherford Pediatrics, please call (201)-842-0501 and be prepared to provide the baby's first and last name, date of birth, gender, and contact information. A member of our staff will also ask you for the following information over the phone:
    Where was the baby born?
    Was it a vaginal delivery or c-section?
    Were there any complications?
    Did the baby receive the Hepatitis B vaccine?

You will be instructed to complete the
new patient registration form on our website prior to your first appointment and to bring the discharge papers from the nursery to your first appointment. 

As a reminder, it is your responsibility to call your insurance company to find out the following:
 
✓  Verify if your child enrolled in the insurance plan (infants must be enrolled within 30 days of birth)
 
✓  Check if your child is covered for preventive visits and how often (yearly/calendar year)
 
✓  If you are responsible for a copay or deductible
 
✓  If you have an HMO plan, you must choose us as your primary MD
 
✓  Choose Dr. Becz as your primary MD when asked to select a PCP (you may still see any provider in the practice)


Transfer-In Patients
We are excited to welcome your family to Rutherford Pediatrics! *Please note that the age limit for transfer-in patients is 16 years old, unless accompanied by a younger sibling(s) transferring in at the same time. The first visit to the office requires a lot of administrative time. In effort to minimize this time, we ask that all patients looking to transfer into our office call (201)-842-0501 for further instructions. A member of our staff will then ask you to complete the new patient registration form and send the following information to rutherfordforms@gmail.com prior to your first visit: 
 
✓  Immunization Records
  ✓  Front and Back of Insurance Card
  ✓  Last Well Visit/Physical Exam Records

It is important to send clear images so they can be reviewed by our staff in a timely manner. Once your information is reviewed, you will receive a call from a member of our staff to inform you of your updated status as a registered patient. From this date onwards, you will be able to schedule appointments at our practice.
**Remember: You are not considered a patient of Rutherford Pediatrics until you receive a verbal approval.


Office Policies
Our mission at Rutherford Pediatrics is to provide the highest quality medical care to the children in our community. We proudly encourage family involvement in patient care and recognize the importance of educating our patients and their families regarding our office policies and procedures. Please take the time to read and understand each section below. If you have any questions, call (201)-842-0501 and a staff member will happily provide further clarification over the phone.

Current Insurance Card 
Please bring your current insurance card to each office visit. The receptionist will need to verify your eligibility and will request it when you arrive to your appointment. 

Copays
If your insurance card indicates you are responsible for a copay, it must be paid at the time of the visit. We accept multiple methods of payment including cash, credit/debit, and checks, and can provide a receipt for each transaction for your records. Any copay that is not paid will be charged a BILL HOME FEE ($5) and billed to your home address at the end of the month.

Balances
You are responsible for deductible payments and balances for any services not covered by your insurance. It is important to understand your covered benefits to avoid any unexpected charges. If you are unsure of your benefits, call the number for member services on the back of your insurance card and speak to an insurance representative before your next appointment.

School/Camp Forms
Please remember to bring all school and camp forms at the time of the visit. Write your child’s name and date of birth on every page of the forms and indicate any allergies, dietary restrictions, and medications that you feel the school or camp needs to be aware of. Universal health forms and physical exam forms for sports will be completed at the time of the visit free of charge. If an additional copy is requested at a later time, a fee of $5 will be applied.

If a form is emailed or dropped off at the office, please allow 3-5 days for completion. A member of our staff will contact you when it is ready using the primary phone number in your patient chart. You will then have the option to (1) pick up the completed forms in the office within the next two weeks or (2) have them scanned and emailed to the email address on file. **Please note that after 2 weeks we discard any forms that have not been picked up.

Update/Registration Form
Your child's information needs to be reviewed annually to insure that we have all of the proper contact and insurance information. You will be asked to complete this form at the time of your child's annual well exam. If you wish you download it prior to your appointment, please click here

Cancellations
Any appointments that are pre-booked will be confirmed the day before through our “Patient Fusion” Portal. If you would like to cancel your appointment, please give us a call. If not, you will be charged with a NO SHOW FEE ($50). This includes well visits, ADHD follow-ups, and Asthma follow-ups.

Transferring Out
Patients who are looking to transfer out of the practice and are requesting a copy of their medical records must complete the health records request form and pay the TRANSFER OUT FEE ($15 **per child). This fee will cover the costs of the USB(s) you will receive with all of your records, which you can then give to your new primary care physician. Please allow our staff 15 days to complete your request from the time you inform us and pay the applicable fee. Click here for more information.

Masks
Your family's safety is our priority at Rutherford Pediatrics. As per the CDC guidelines, we will continue to enforce that all parents and children ages 2+ must wear masks in the office. If you forget to bring a mask(s) for your child's appointment, we will have them available for $1 per mask at the front desk. However, we do encourage everyone to bring their own due to our limited availability.